Microsoft productivity apps enable users to accomplish tasks such as sharing files, calculating mathematical formulas, building apps, creating documents, and making slide presentations among many others.

These apps come loaded with features to help users become more productive and are suitable for individual or corporate use. When used for the latter, these apps can help deliver efficiency and connectivity to the workplace by fostering innovation and increasing employee engagement.

Most of these productivity apps are compatible with Android, iOS, Windows, and Mac, and some have free and paid versions.

So which Microsoft 365 productivity tools are we talking about? Find out next.


OneDrive is a cloud storage that lets you save photos, documents, music, videos and other files. You can then access and share them with other people from any device, anytime and anywhere.

This storage suite comes with real-time team collaboration, file back-up, document scanning, and a personal vault with a code to protect sensitive files.

OneDrive integrates with Office 365, SharePoint, and Windows, although users are required to have a Microsoft Account.

You can use OneDrive on a web browser or the app in Android, Windows, Mac, iOS, and Xbox consoles.


PowerApps for Office 365 is a Platform as a Service (PaaS) that lets developers and non-technical people create and share apps hosted on Microsoft Azure. The apps run on iOS, Windows, and Android.

PowerApps has a simple drag-and-drop interface with customizable templates that let you create apps through different controls, media, and forms. Other of its features include workflow automation, data management, productivity tracking, collaboration, and application lifecycle management.

You can use PowerApps to create smooth, automated functions and processes such as employee onboarding and approving employee expenses like business trips.


Microsoft Outlook is an email software part of the Microsoft Office suite and Office 365. It can also be used as standalone personal email software.

You can integrate Outlook with SharePoint to share documents, send reminders and collaborate with colleagues.

Outlook features include email scheduling, calendar sharing, automatic replies, and Quick Parts to enable users to copy one part of a message and insert it into future messages.

There’s a free web-based version of Microsoft Outlook, which is suitable for users who don’t need all the features available in the paid version.


OneNote is a digital note-taking app that can also store your audio comments, drawings, clippings, and any information you need to remember. Some of this tool’s most important features include organizing content, drawing with a stylus or finger, and recording media.

OneNote has a word processor where you type your notes. You can also create sections with unlimited pages for better organization.

You can revise your notes with type, ink annotations, or highlights. Even better, you can share ideas and innovations with others by collaborating on OneNote.


Microsoft powerPoint is a slide presentation software to showcase information in the form of charts and’s mostly used in schools and business presentations. Some of its most popular features are animations, slide transitions, video editing, merging shapes, and adding audio narration.

PowerPoint is not only for slide presentations but can also be used to create flyers, videos, and Cvs. It also provides a communication method that gives the audience a “visual kick.”


Yammer is a social networking platform for collaboration and communication within organizations. It’s a closed platform, so only corporate domain employees can access it.

Yammer is accessible through a web browser or can be used as a standalone app. It’s referred to as the Facebook of businesses as its features resemble those of social networks. It even has a newsfeed that showcases coworkers’ latest posts and features groups where you can follow topics of interest.

This productivity app is useful to organizations because it can be used to deliver announcements and news to employees.

Microsoft Teams

Microsoft Teams is a chat-based workspace that lets you share files, host meetings, and collaborate with your colleagues on documents in real-time. Its top features include chats with emojis, teams allowing communities and groups to set up professional learning, and channels with conversation topics.

Audio conferencing is also available and anyone can join via phone. Even on the go, users can use a dial-in number and participate without an internet connection.

Get More Efficient With Productivity Apps

Efficiency is about working smarter to achieve more with less effort and resources. Microsoft productivity apps are all about efficiency.

Various apps can help you accomplish these tasks. For example, PowerApps helps you create custom apps while OneDrive stores your files in the cloud and lets you access them from any device.

If you want your business to become more productive, the seven productivity apps by Microsoft can be an excellent place to start. 

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